Group Senior Administrative Project Coordinator

Do you want to combine the opportunities that a global company provides with the benefits of a family-owned business? Headquartered in Lachen near Zurich, Switzerland, the Octapharma Group is a leading company in the worldwide market for therapeutic human proteins. Working at Octapharma means to have an opportunity to contribute to our common goal – developing lifesaving therapies to improve patients’ lives.

What's the best thing about working with us?

• You help save lives - every day is meaningful as we produce life-saving medicines
• Our international company is still run on family values, with long-term perspective which benefits our employees and our working relationships 
• You will be rewarded with an attractive salary and benefits package
• You will have a high level of influence where you can make a difference and leave a footprint
• You will work with skilled and fun colleagues in a relatively informal organisation
• You will be able to develop skills:  we offer various internal and external employee and leadership trainings, trainee programs and digital solutions
• Working at Octapharma means to have an opportunity to contribute to our common goal – developing lifesaving therapies to improve patients’ lives.

What will you be doing as a Group Senior Administrative Project Coordinator? 

• Logistical Management 
  You will organise and manage all logistical aspects of congresses, including hotel and meeting room research/bookings, food and beverage arrangements, agendas, registrations, shipment and delivery of materials, and coordination with providers. 

• Administrative Planning and Support 
  You will proactively plan and execute all administrative tasks related to congress and event organization, ensuring smooth and efficient operations, as well as independently delivering advanced administrative support and project coordination, making informed decisions to effectively drive projects to successful completion. 

• Collaboration and Coordination 
  You will collaborate closely with external partners and internal functions to ensure seamless planning and execution of congresses and events, fostering strong working relationships. 

• Deadline Management 
  You will be responsible monitoring deadlines, ensuring projects are completed on time and meet objectives. 

• Process Improvement 
  You will work to improve internal processes while maintaining highly effective administrative systems, reports, and formats to enhance overall productivity and effectiveness. 

Who Are You? 

• Educational Background 
  You hold a commercial degree and have at least 3 years of relevant professional experience. 

• Organisational Skills 
  You have exceptional organisational skills, can manage tight deadlines, and adapt quickly to changing priorities. 

• Language Proficiency 
  You are fluent in English:  additional language skills would be a plus. 

• Basic Office Skills
  You are proficient in Microsoft Office. 

• Attention to Detail 
  You are detail-oriented, reliable, and committed to delivering excellent customer service. 

• Team Collaboration and Travel
  You are a collaborative team player with strong communication skills and are willing to travel for congresses a few weeks per year. 

The Corporate Communications Department 

The Corporate Communications Department shares Octapharma’s story internally and externally, enhancing the company’s reputation, building our brand, and shaping our culture. We collaborate with various departments to keep stakeholders informed and engaged. Our efforts build trust in Octapharma, ensuring our colleagues are proud, that healthcare professionals and that patients trust our treatments, and external partners are willing to collaborate. We focus on delivering news, fostering our global culture, leveraging digital technology, engaging at international congresses, and maintaining a unified brand voice. Our strategic approach includes audience-led storytelling and impactful communication initiatives. 

Apply Today!

Please apply in English. If you have questions about the position, contact Ms. Claudia Vignau, Recruiter; +41 55 451 21 35.

If you proceed in the process

• We will endeavor to review your profile as quickly as possible and provide you with feedback
• The next step is to conduct a phone interview, which takes about 30 minutes.

Would you like to get to know us better? Learn more about us on our website and follow us daily on LinkedIn!