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CIO Office - IT Coordinator

Job ID:  59809
Location: 

Lachen, CH

Job Level:  Professionals
Job Category:  IT
Employment Type:  Permanent position
Career Level: 

Would you like to combine the opportunities provided by a global company with the benefits of a family-owned business? Headquartered in Lachen near Zurich, Switzerland, the Octapharma Group is a leading company in the worldwide market for therapeutic human proteins. Working at Octapharma means having an opportunity to contribute to our common goal – developing lifesaving therapies to improve patients’ lives.

 

 

The CIO office is looking for a highly organized and detail-oriented IT Coordinator to join our team. In this key role, you will support the day-to-day operations of the CIO Office through coordination, administrative assistance, and financial and contract management. You will also contribute to internal communications and event planning efforts. The ideal candidate will be very pro-active, bring a solid understanding of IT processes, strong communication skills, and the ability to work effectively with a wide range of stakeholders.

 

 

 

What's the best thing about working with us?

 

  • You help save lives - Every day is meaningful as we produce life-saving medicines
  • Family values - Long-term perspective for employees and relationships 
  • Be rewarded with an attractive salary and benefits package
  • Work with skilled and fun colleagues in a relatively informal organization

 

 


What will you be doing as our CIO Office – IT Coordinator

 

CIO Office Coordination & Administrative Support 

  • Serve as the central point of contact for the CIO Office, meetings, and communications.
  • Coordinate CIO team activities, including scheduling leadership meetings, preparing agendas, and tracking action items.
  • Handle confidential and sensitive information with discretion.
  • Support CIO-led initiatives, ensuring alignment with business priorities.
  • Facilitate internal communications between IT teams, vendors, and business units.
  • Assist with travel arrangements, and office logistics.

 

IT Contract Management and Project Coordination

  • Assist in the review, processing, and tracking of IT contracts, renewals, and agreements.
  • Maintain a centralized database of contracts, ensuring compliance with company policies and expiration monitoring.
  • Collaborate with procurement and legal teams as needed on IT contracts and non-disclosure agreements.
  • Work closely alongside the IT PMO to assist in reporting on Key Performance Indicators (KPIs) on a scheduled basis.
  • Assist in project coordination activities when needed.


Budget Management

  • Track and manage the CIO Office’s budget , ensuring alignment with financial targets.
  • Process purchase orders (POs), invoices, and vendor payments, ensuring accuracy and timely approvals.

 

 

 

Who are you?

 

Required:

  • Commercial apprenticeship (KV) and relevant work experience, or a Bachelor’s degree in Business Administration, Finance, Information Technology, or a related field (or equivalent experience).
  • Minimum 5 years of experience in administrative coordination, financial support, or office management in a corporate IT environment.
  • Project coordination experience, including tracking budgets, timelines, and deliverables.
  • Experience in IT contract management, vendor coordination, and procurement processes.
  • Strong organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
  • Excellent communication and outgoing interpersonal skills to effectively interact with executives, vendors, and internal teams.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with financial tracking tools.
  • Familiarity with ERP systems such as SAP, for financial processing.
  • Understanding of IT operations and terminology to facilitate communication between teams.

 

Key Competencies:

  • Attention to Detail: Ability to manage financial and contract-related documents with accuracy.

  • Problem-Solving: Proactively identify and resolve operational or administrative challenges.
  • Confidentiality & Professionalism: Handle sensitive financial and contractual information with discretion.
  • Time Management: Prioritize and manage multiple responsibilities effectively.
  • Collaboration: Work seamlessly with IT, Business, Finance, and Procurement teams to support business objectives.

 

 

Octapharma IT 

 

We are a trusted partner to the business. We create and deliver digital solutions for Octapharma.  We operate in an international environment providing services to more than 12000 users globally. The IT organization employees approx. 240 people. 

 

 

Apply Today!

 

Please apply in English. If you have questions about the position, contact Ms. Claudia Vignau, Expert Talent & Aquisition; +41 55 451 21 35.

 

 

 

If you proceed in the process

 

  • We will endeavor to review your profile as quickly as possible and provide you with feedback
  • The next step is to conduct a phone interview, which takes about 30 minutes.


Would you like to get to know us better? Learn more about us on our website and follow us daily on LinkedIn!

 

About Octapharma

Octapharma is one of the largest human protein manufacturers in the world, developing and producing human proteins from human plasma and human cell lines. We employ more than 11,000 people worldwide to support the treatment of patients in 120 countries with products across three therapeutic areas: Immunotherapy, Haematology and Critical Care. With seven R&D sites and five state-of-the-art manufacturing facilities in Austria, France, Germany, and Sweden, Octapharma also operates over 195 plasma donation centres across Europe and the US. With four decades of experience, we are committed to advancing patient care worldwide.

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