Office & HR Administrator

Would you like to combine the opportunities provided by a global company with the benefits of a family-owned business? Headquartered in Lachen near Zurich, Switzerland, the Octapharma Group is a leading company in the worldwide market for therapeutic human proteins. Working at Octapharma means having an opportunity to contribute to our common goal – developing lifesaving therapies to improve patients’ lives.

Our Benelux subsidiary, based in Anderlecht, is responsible for managing the sales of the Octapharma portfolio across Belgium, Luxembourg, and The Netherlands. We’re now looking for a motivated and dynamic individual to join our Administration team. In this small, agile team of just 5 people, you’ll work closely with all departments, contributing directly to the seamless operation of our organization.

What's the best thing about working with us?

• Make a real difference — Contributing to the production of life-saving medicines on a daily basis
• Collaborate with talented and enjoyable colleagues
• Endless opportunities for personal and professional growth

What will you be doing as Office & HR Administrator?

As Office & HR Administrator, you are at the heart of the organization, providing comprehensive administrative and organizational support. You will collaborate closely with several departments to ensure smooth operations.

Here are some key responsibilities:

• Office Administration: 
  • Perform all-round administrative tasks and be the welcoming face at the front desk for visitors, customers, and suppliers
  • Keep communication flowing — manage emails, phone calls, and general correspondence
  • Take care of office supplies: ordering, restocking, and keeping things organized
  • Schedule and coordinate meetings, manage calendars, and book meeting rooms
  • Ensure proper document handling and filing — both digital and physical — ensuring documents are properly filed and easily accessible for authorized personnel.
• HR Administration: 
  • You will be in charge of managing payroll and overseeing the onboarding process for new employees.
  • Accompany and follow up on insurance files and other HR-related tasks.
• IT: 
  • Manage local office material and IT equipment together with the corporate department
• Marketing support: 
  • Assist in the creation, translations, organization, and distribution of marketing materials.
• Customer Service support: 
  • Assist the customer service team with the input into the ERP/CRM tool.

Who are you?

• Experience is a plus, but not a must
• A strong administrative profile — experience in HR is welcome, but administrative accuracy and structure are key
• Proficiency in Dutch, French, and English is preferred. 
• Comfortable working in a trilingual (Dutch – French - English) office environment
• Proficient in MS Office 365
• Effective team player in a small team environment
• Proactive mindset with a strong desire to learn and adapt quickly
• Eager to take on new challenges, and forward-thinking
• Highly trustworthy with excellent communication skills, enjoying administrative work in a dual-role position

If you excel on creating a welcoming environment and ensuring seamless office operations, this role is perfect for you!

What do we offer?

• A challenging, permanent position within a stable and growing privately owned pharmaceutical company
• A wide, varied and meaningful 80% role that gives you room to grow, without sacrificing your life outside of work
• A role you can truly make your own — with full ownership, responsibility, and support to grow. No worries if you're starting from scratch: everyone here once did.
• Attractive salary and benefits package
• Consistent weekly hours, you'll thrive in a schedule that promotes work-life balance, while being an integral part of our vibrant and dynamic team
• A warm, familial atmosphere where you're never just a number
• An open team culture with transparent communication
• A supportive environment where colleagues genuinely help one another

Apply Today!

If you have questions about the position, contact Ms. Rani Ryssaert, rani@straff.be ,+32 470 53 09 34